Communication Policy

Introduction

At Hanuman Yuva Sena, we value open, respectful, and responsible communication as a cornerstone of our organizational values. This Communication Policy outlines the principles, channels, and protocols we follow to ensure that our interactions—internal or external—remain aligned with our Sanatana Dharma, national pride, and community ethics.

Whether we are addressing members, the public, collaborators, or government bodies, we aim to promote truth, discipline, unity, and clarity in every message we share.

Objectives of Our Communication Policy

• Ensure transparency and consistency in all messaging

• Promote cultural sensitivity and community inclusiveness

• Avoid misinterpretation or misuse of official statements

• Clearly define the approved communication channels

• Maintain record-keeping and documentation standards

• Uphold respectful, fact-based, and positive discourse

Internal Communication Guidelines

Authorized Channels:

• Official WhatsApp Groups (monitored and role-based access only)

• Google Meet / Zoom (for virtual meetings)

• Email communication using official HYS email addresses

• In-person meetings with documented MoM (Minutes of Meeting)
  
  

Dos:

• Communicate respectfully with all members, regardless of role

• Ensure all internal updates are shared in the correct channel

• Verify facts before circulating any religious, legal, or political information

• Use subject lines and tagging for clarity and context in digital conversations
  
  

Don’ts:

• Do not share screenshots or confidential messages with third parties

• Avoid spreading unverified news, political propaganda, or hate content

• Do not use foul language, sarcasm, or personal attacks

• Avoid spamming channels with irrelevant forwards or unrelated content

External Communication Guidelines

Who Can Represent Hanuman Yuva Sena?

Only the following roles are authorized to communicate on behalf of HYS to the press, government officials, legal bodies, or other organizations:

• President

• Vice-President

• General Secretary

• Official Spokesperson (if appointed)

• Legal Representative (for legal communications)
  
  

Public Channels & Formats:

• Official Email IDs: contact@hysena.com

• Social Media: Verified HYS handles on Facebook, Instagram, YouTube, etc.

• Public Statements: Press releases and verified notices on the official website

• Legal Communication: Notices and petitions through the legal cell or advocate panel

Policy on Misinformation & Sensitive Topics

• We do not support or circulate communal, anti-national, anti-religious, or politically inciting content

• Members found violating communication discipline may face suspension or removal

• Anonymous or unauthenticated information will not be entertained

Public Queries & Feedback

We encourage the public to reach out to us for any queries, suggestions, or clarifications via:

Email: contact@hysena.com
Website: Contact Page
Response Time: Within 3–5 business days

Data & Communication Security

All communications are stored securely and only accessible to authorized members. We use end-to-end encrypted platforms and conduct regular audits of our communication systems to prevent breaches or misuse.